Harmony Procurement Hub

Staff Sign In

New to the portal? Request access →

🔒 Authorised Harmony Fire personnel only.
Procurement support: procurement@harmonyfire.com

Request Portal Access

Complete the form below to request access to the Harmony Procurement Hub. Your request will be reviewed by the procurement administrator.

Your manager will be notified to approve your access request.

Welcome back!

Harmony Fire · Procurement Hub
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Automated Supplier Notifications Active. Approved orders trigger purchase request emails directly to the supplier on checkout.

Product Catalogue

Browse Harmony Fire's approved supplier catalogue.

Prices:

Cart & Checkout

Review your order, complete the delivery details, and submit for processing.

Order Items
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Cart is empty.
Order Summary
Subtotal (ex VAT)£0.00
VAT (20%)£0.00
Total (inc VAT)£0.00
Order Details
Optional — helps pinpoint exact delivery location. Open What3Words ↗

Approval thresholds apply per your assigned flow.

My Orders

Complete order history and delivery status.

Order IDDateItemsTotalStatusSupplier NotifiedAction

Pending Approvals

Approve orders to trigger supplier notification; reject to return to requestor.

All Orders — Team View

Full visibility across all staff procurement requests.

Order IDStaffDeptItemsTotalStatusSupplier NotifiedAction

Delivery Addresses

Manage the delivery locations available to staff during checkout and registration.

CodeDisplay LabelAddress / LocationIn CheckoutActions
ℹ️ Changes apply immediately to the checkout delivery dropdown and registration form.

📜 Audit Log

Complete record of all portal activity — orders, approvals, staff changes, product updates.

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No audit events yet
Activity is logged automatically as the portal is used.

Departments

Manage departments for procurement reporting. Assign staff via the Staff Directory.

Department NameStaff CountActions
ℹ️ Departments appear in the checkout dropdown and in reporting. Assign staff to departments via Staff Directory → Edit Staff.

How To Guides

Step-by-step instructions for managing every section of the Harmony Procurement Hub.

View Reports

Analyse procurement spend, order activity, and returns across Harmony Fire.

Loading report...

My Returns

View and manage return requests for your orders.

DateStatusOrder NumberOGL Order No Return Request No.OGL Return No

Return Details

Raise a Return

Complete the form below to submit a return request.

Staff Directory

Active users. Click any row to view profile, or use admin controls to manage.

NameEmailAccess GroupApproval FlowApprover(s)Delivery SiteLast Sign In

Approval Flows

Set the auto-approval threshold for each flow. Above the threshold, orders are routed to the requester's Nominated Approver (configured per employee in the Staff Directory). If no approver is nominated, orders fall through to the Default Fallback Approver below.

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Default Fallback Approver
Receives any order that needs approval but where the requester has no nominated approver set up.
ℹ️ Approvers are now defined per-employee in Staff Directory → Edit Employee → Nominated Approvers. The flow itself only controls the auto-approval threshold and the fallback route.

User Self-Registration Form

Configure the public registration form for new staff requesting portal access.

🔗
Share this link with new starters so they can request access without IT involvement. Preview Registration Form →
Form Setup
Status & Identity
UI / Branding
Notification Recipients
Staff Options & Defaults
Confirmation Settings
Default Assignment

Product Management

Add, edit or remove catalogue products. Changes apply immediately for all users.

Price Display:
CSV Import Format: SKU, Product Name, Category (use category ID/slug), Price, Supplier, Supplier Email, Description. First row = header (will be skipped).
Ex VAT
CodeProduct NameCategoryPrice (ex VAT)SizesImageStatusActions

🔥 Firebase Backend

Secure cloud database and authentication management for Harmony Procurement Hub.

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